Put AI to work between the field and the office.
We turn your crews' messy daily field activity into clear intelligence on your operation and your people — so you make office decisions on facts, not guesswork.
The Crew Operation System
Your foremen text in how the day went. AI turns it into clean summaries, an ongoing profile of every crew member, and evidence-based reviews — so you stop judging your people on gut feel and start deciding on a real record. No app for crews to learn.
Field report
A foreman texts in how the day went — from any phone, in plain words.
AI structures it
Each report becomes a clean summary, a day rating, and a record of every crew member named.
Crew profiles build
Reports stack up into an ongoing, quote-backed profile of each crew member over time.
Reviews & decisions
That evidence powers action-based reviews and smarter calls in the office.
How much could you save in a year?
Answer four questions and we'll show you what your operation is likely losing right now to chased updates, late-caught rework, and disputes you can't document — with the arithmetic on every line, so you can check our work.
For scale: a 4-crew painting company in Mesa with 16 people is losing roughly $37,000 a year — about $3,080 a month in recovered time, rework, and backcharges. The system itself runs $500–$2,199 a month depending on how many crews you run.
Where our numbers come from
- Wages: U.S. Bureau of Labor Statistics, Occupational Employment & Wage Statistics (May 2025) — first-line supervisors of construction trades, national mean $86,450/yr (about $41.56/hr). Phoenix's all-occupation average wage sits within a nickel of the national one ($33.48 vs $33.54), so we use the national figure rather than inventing an Arizona premium. Add a standard 25% labor burden and that's about $52/hr — we use $48, under the low end. Your own loaded rate is the number that matters, so the slider lets you set it. Source
- Rework: the Construction Industry Institute puts direct field rework at about 5% of total project cost (range 2–20%). We don't use a percentage of your revenue — we model individual incidents instead, which comes out far lower. Source
- Turnover: replacing a skilled tradesperson runs roughly 16–20% of their annual salary. We assume only a 3% reduction per person per year. Source
- Backcharges: every industry source on defending a backcharge says the same thing — daily logs, photos, contemporaneous records. There's no reliable public dollar figure per dispute, so we stay deliberately small and count only 30% as winnable on documentation.
- What we left out: published studies claim construction crews lose 14+ hours a week to non-productive work. That research is vendor-funded and we don't use it. Our model assumes 30 minutes a day — about 18% of that figure.
The AI Operations Audit
Want us to dig in first? We analyze how your business actually runs — where time and money leak out between the job site and the office — and hand you a tailored plan. Included with the system at 4+ crews.
1. We look
We review how your crews report, how info flows to the office, and where the day-to-day actually slows down.
2. AI finds the leaks
AI surfaces where time and money are being lost — the bottlenecks most owners can't see from the inside.
3. You get a plan
A tailored, practical plan to tighten things up — which may include the Crew Operation System where it fits.
Frequently asked
Do my crews have to learn new software?
No. Crews just text in how the day went, in plain words, from any phone they already have — no app to download, no forms, no training. The AI does the rest on our end.
What does the free 20-minute demo cover?
We show you the Crew Operation System in action with examples from your trade, point out where time and money tend to leak in the field-to-office handoff, and answer your questions. No prep needed and no obligation.
How is this different from the Operations Audit?
The Crew Operation System is our ready-to-use product you can start with right away. The AI Operations Audit is a deeper, custom engagement where we analyze your whole operation and hand you a tailored plan first. Most owners start with the demo.
How does this help with hiring and keeping good people?
Instead of guessing, you get a data-backed picture of every crew member built from real field activity — who consistently steps up, who's struggling, and who's worth investing in. That means you promote and keep the right people, spot problems early, and stop pouring money into hires who won't stay.
What kind of businesses is this for?
Field and crew-based trades — roofing, HVAC, landscaping, concrete, drywall, stucco, painting and similar. If you run crews across job sites and the office struggles to see what's really happening, it's a fit.
How fast can we get started?
The Crew Operation System is built to go live quickly — there's no long setup or learning curve. We'll walk you through getting your crews reporting in the demo.
Let's talk
Tell us about your operation and we'll follow up to set up a free 20-minute demo. No obligation.
Or skip the form — call (602) 483-3294 or email bothepainter4107@gmail.com.
Your details are saved so we can follow up — no spam, ever.